Weeva book, starting a weeva book, how to start a weeva book,

How To Start A Weeva Project

It’s Tip Tuesday y’all! We’ll walk you through setup and common questions so you’re ready to start your Weeva book today! It doesn’t matter if you’re looking to create an anniversary book, a birthday book, or even a retirement book, the basic system is the same.

Starting A Project

The first step in creating a Weeva book is to sign up. You can either click the “Sign Up” button on our homepage or you can click this beautiful link: Start Your Weeva Book

You should see a screen like this:

weeva, weeva sign up, starting a book

As you can see it’s a super easy signup process. Give your project a title – you can change it later or when you check out, then add your name, email, and set a good password.

Next, you’ll see a screen that asks for some details – this helps us give you the best resources to make your book a success:

Project Description

Next, it will ask you for a project description. You don’t have to write a lot but we suggest you include the following:

  • Who this is for and the occasion
  • The date to contribute by (4 weeks before you need the book)
  • If this is a secret or not

Here’s an example of a description:

project details, project description,


We ask you for a deadline – this is for us to know when you need the book by. It allows us to give you a timeline with deadlines to help you receive your book in time. Some books take longer than others. We know that memorials are difficult for everyone, so just put a tentative date in here and we can always adjust later.

timeline, date, deadline,


Once your finish your initial setup, you should see a screen like this:

It includes the title, the description, the order button, the project settings (where you can add a subtitle), the invite button, and a private message button. After you’re happy with it, you can start setting up your book.

Setting Up Your Project

This is where the fun begins. You have a variety of options to start here. You can either start inviting people and let everyone add their own threads and passages, or you can pre-structure at least a little bit. It’s easier for us (and you) if you start the threads in the order you’d like them in the book and it’s incredibly helpful for friends and family if they know what you are looking for. And don’t worry, they can always add their own anyway.
Three things you need to know.

  1. Your project is private. That means only you and the people you invite and gave the link to can join and read.
  2. If a passage or thread is published – everyone in the book can read it or those that have the link to join.
  3. Everyone can add new threads and passages if they are a part of the project. But don’t worry – we monitor and so can you. If you don’t want something in the book, we can leave it out.

If you’re ready for your first thread (chapter) scroll down:


Threads are also considered chapters. Each thread holds an “unlimited” amount of passages. That means you don’t have to worry about too many people adding their memories in a thread. So just relax and let the stories post. It’s easiest to set up threads ahead of time to give an example of the content you want people to add. Ideas for threads:

  • Funniest Memories
  • Favorite Pictures
  • When I met …
  • I’d describe X in 3 words
  • I love X because..
  • X as a parent
  • X as a friend

These are just samples. When you’re ready, click “Start A New Thread

Here is an example of a pre-populated book:

This will help guide people and spark memories and ideas about what to post. You’ll also be able to tell which threads have content and by whom. See the picture above – nobody yet under all of them except “The Story Of Us” because I actually wrote in that thread and added a picture.

Passages and Pictures

Now that you have set up threads, it’s time to add some content. To add content click an existing thread and start typing in the box. It’s saved as a draft until you hit publish. Remember, once it is published, everyone in your project can read it.

In this case, I added some thought starters. You can do that too and we will remove it during editing. Or you can just write your story.
If you’d like to add a picture to your story, click the purple bar “Add A Picture” and choose one from your computer. We like larger files because it’s better to print them but we usually suggest staying under 10MB

This is what it’ll look like together:

Now you’ll hit “publish” and you’ve posted your first story and picture. Each passage can hold 1 picture but you are welcome to add as many passages with just pictures as you like.

TIP: If you’re stuck or have questions, click the little bubble in the bottom right corner of your screen – it’s usually blue and is a direct line to our Customer Success team and most of the time Deanna herself.


Now that you’ve set up your project you are ready to invite friends and family. Click the “Invite Somone” button in the top right corner.

You can add email addresses here (not the handy “How to write great invites“) or you can click direct link and use that. If you’d like a “pretty” and short link, reach out to Deanna, she will help. Note that email invites only work for the person invited and stop working once used. You’ll get an error message if you try to use it again, even to log in. Also noteworthy is that the direct link is a universal link. ANYONE with that link can read your stories and sign up, so be mindful about sharing that one if it’s a secret, or only for select people.

That’s it, you’re done! How easy was that? You’re ready to collect and share beautiful memories, and discover, read, and view some that you didn’t know existed!

Let us know if you have any questions, we’d love to help!

Carley Wolf, ghost wolves, the ghost wolves, seduced by sound, project curator, weeva,

Meet The Team: Carley Wolf

We hope you’re enjoying our “Meet The Team” posts so far! This week it’s high time we introduce Carley Wolf, our fantastic project curator without whom we couldn’t have made “Seduced by Sound: Austin” the raging success it is. We are happy to announce that Carley has extended her stay at Weeva and will continue to work with us on more projects and outreach, especially in the music scene. We can’t praise her knowledge and expertise enough and look forward to what else she can bring to us, and you! So without further ado:

Carley Wolf – Project Curator and Ghostwolf

What is your position at Weeva and what’s your favorite part of your job and why?

I worked with Weeva to develop and produce “Seduced by Sound; Austin“. I enjoyed working with the team on such a big project.

At Weeva, we work a lot with pictures, stories, and memories – how has that changed your perception in terms of creating & preserving memories?

I have always been interested in documenting and preserving history through photos, stories, and sound. That is one of the primary reasons I studied Sound Recording Technology in college, and continue to record and archive what’s going on around me. I love Weeva’s mission of deepening connection and meaning between people through self-expression, making people feel heard and cared about, and giving back to the community. It’s a great platform.

If you could tell our customers what the best part of a Weeva book is what would that be?
Read More

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How To Scan Pictures – Quick Tips & Great Apps

It’s tip Thursday! Today we cover “How To Scan Pictures.” We want to make sure that you have all the tools and tips to make your book, your project, or whatever you are currently working on! One of the most common questions we get at Weeva is “How do I scan a picture quickly?” & “How do I scan an old picture so it’s clear?” Our design team whipped up a fantastic post to help you with scanning your pictures!

How To Scan Pictures For Your Weeva Book

So you’ve got all these pictures, but you threw out that clunky old scanner and now you don’t know what to do?  Believe it or not, you have a pretty good scanner in your pocket – your phone.  The cameras on phones these days are really quite good, good enough that they can be used effectively to scan in pictures.  All you need is a table in a well-lit space and the help of a handy app.
There are many apps that can help you scan pictures.  Why use an app?  Well, the app can do a lot of handy things like compensate for the distortion of your phone’s camera lens and pictures taken at a slight angle, reduce glare and automatically crop your picture perfectly from the surface you’ve set it on.

What’s a good photo scanning app?

Probably the best photo scanning app available is PhotoScan – a free app made by Google that’s available on both iOS and Android.  It’s an app that JUST does picture scanning, and has a ton of smart technology to make sure your scanned photos come out looking great.  The app has you move your phone in a pattern above the picture you want to scan, capturing it from multiple angles, then creating one high-resolution copy that removes any glare coming from lights in the room.  It’s pretty magical.
I should mention Shoebox, from Ancestry.com, which was one of the early apps to make a big splash about photo scanning with your phone.  It was tightly integrated with Ancestry, which was nice for people who used that service.  Unfortunately, the app hasn’t been updated in a couple years (never a good sign) so it does not the most modern experience or technology available.
I personally use an app called Scanner Pro – it does a lot of handy scanning tasks for documents as well as pictures – but it’s only for iOS, costs $4, and doesn’t have the same kind of anti-glare technology that PhotoScan does.  It is, however, a fantastic app to have on hand for general purpose scanning, and can even send faxes of scanned documents!

Whatever app you use, here are some tips to get the best results:

  1. Use a clean, solid surface, free of clutter.
    how to scan pictures, how to scan picture, scanning pictures, scanning app, scanning background for pictures
  2. A dark surface will generally work better, especially if you’re scanning pictures with white borders (like many old pictures and polaroids).  But some pictures – like photos shot at night that are very dark, may do better on a light or white surface.  The point is to maximize the contrast between the edges of your picture and the surface they’re resting on.
    scanning pictures, scanning apps, do's and dont's of scanning pictures
  3. If possible, do your phone-scanning in a place where the lighting is bright but diffuse.  The best example of diffuse light is a cloudy day when there are no shadows.  Avoid spotlights or anything that will cause strong glare or shadows.
    scanning pictures pins, do's and don'ts of scanning pictures pin, pinterest scanning pictures, scanning tips,
That’s it!  I think you’ll find it surprisingly easy to digitize your old photos armed with a modern smartphone and the right App.
Do you have any other tips or questions? We’d love to hear them! Don’t forget to share this post or pin it 🙂

Meet The Team: Hayley Irvin

Team time Tuesday, y’all! But first: Who’s at SXSW this week? Because we are, and you can totally meet some of our team and the fantastic Austin artists that were featured in our Austin Music & Culture book:

Seduced By Sound: Austin 

You can get all the details about the event at the Townsend on Wednesday, March 15th on the Seduced By Sound: Austin Facebook. We also have a panel coming up where our CEO Kimberly Gorsuch-Bradbury discusses collaborative storytelling in a business world – we can’t wait and will definitely share live video, behind the scenes moments and maybe even a blog about it all. But enough about all that. Today is about our wonderful and most recent team addition: Read More

Meet The Team: Cassidy Reynolds

Happy Tuesday! It’s that time again – “Meet The Weeva Team” and we couldn’t be more excited to introduce you to one of our most creative team members: Cassidy Reynolds. Cassidy started with us as an intern while she finished her degree and worked her way up to lead designer! She’s also our youngest employee. We are so darn proud of her. She has an incredible eye for design and is constantly working on new ideas, layouts, and styles for us. She’s also pretty unique and we love that about her. Without further delay, Cassidy’s Q&A:

Read More

Meet The Team: Lisa Wyatt Roe

It’s Team Tuesday Time!

Today we are excited to introduce you to Lisa Wyatt Roe, our fantastic editor and Austin music aficionado! We are beyond blessed to have her on the team and appreciate her insight and love for the Austin music scene. Make sure to read to the end, Lisa has some interesting tidbits in her Q&A with us <3

What is your position at Weeva and what’s your favorite part of your job and why?

I began working with Weeva as the editor of “Seduced by Sound: Austin, 100 Musicians on Why They Make Music” – a dream project for a music fan like me! I also manage the “Seduced by Sound” Facebook page, edit other Weeva books, and write marketing materials. I love the variety and working with a team of smart, dedicated and fun people.

At Weeva, we work a lot with pictures, stories, and memories – how has that changed your perception in terms of creating and preserving memories?

Preserving memories is on my mind quite a bit now because my mother has Alzheimer’s. She was the family genealogist and had written down so many stories that would have been lost to our family. Now my brother and I are working on getting Read More

Meet The Team: Deanna Ayres

Welcome back to Weeva’s “Meet The Team” time! This week we are introducing Deanna Ayres – Community Manager & Happiness Hero. If you’ve ever used our chat, there is a 99.9% chance that you communicated with her. If you’ve made a book with us, there is a chance you emailed with her at some point. Rumor has it, she even gets on the phone with customers ;)! As with trust, you need a sense of humor and a hefty dose of happiness. At Weeva, we work with life events- everything from the birth of a child to memorial books. Sometimes those books can be difficult and we hope we can help you make it a positive experience that allows Read More

41 Love Quotes To Add To Your Anniversary Book

When we think of couples celebrating their anniversary, we often think of this quote because it sums up life together, as a couple:

“So it’s not gonna be easy. It’s going to be really hard; we’re gonna have to work at this everyday, but I want to do that because I want you. I want all of you, forever, everyday. You and me… everyday.”
Nicholas Sparks, The Notebook

Happy Anniversary

So you’ve dated, you fell in love, you’ve built a life together. You created memories, Read More

Meet The Weeva Team: Tuscan Knox

It’s team time! Today we’ll introduce you to Tuscan – Co-Founder and Tech Wiz Extraordinaire (I made that up to make him twitch) We love our team and believe that trust is earned. You share a lot of private moments on Weeva, so we want to share some private moments with you, which is not that easy with a team that’s mostly introverted!

Tuscan Knox – Co-Founder and Chief Grumpypants

We are glad he has an outstanding sense of humor… Read More

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My Dad, The Storyteller

While we are gearing up for Tip Tuesday blogs, we will share our favorite family stories with you. We hope you enjoy the personal stories our team will share over the coming weeks and use them as inspiration for your own family story Weeva book!

My Dad, The Storyteller – Kim Gorsuch-Bradbury

In my family, growing up, we all loved listening to my dad’s stories. Some of them were true or at least based on actual events, and others were pure fabrication. They all came with sound effects, impeccable timing and enchanting delivery. My dad has always had the ability to make me smile and laugh.

The story of Snake Hill has always been a favorite, and I’ve always wondered how my Uncle David would tell it. Sadly, he passed away before I could capture his point of view. Read More